Notarizing Documents for Loved Ones in the Hospital or Long-Term Care

Hospitals are already a stressful place without adding paperwork to the mix.

A Gentle Guide During a Difficult Time

When a loved one is in the hospital, a rehab facility, or long-term care, the last thing anyone wants to think about is paperwork. But sometimes, those documents matter—and they matter urgently.

As a notary public, I often get called during these tender moments. A family member needs to sign a power of attorney. A patient wants to make their wishes known in an advance directive. Or someone simply wants to ensure their affairs are in order, just in case.

If that’s the situation you’re facing right now, I want to offer two things: compassion and clarity.

What Can Be Notarized in These Situations?

Some common documents include:

• Power of Attorney – Gives a trusted person the authority to act on someone’s behalf

• Advance Health Care Directive / Living Will – States a person’s medical care preferences

• Trust documents or will-related paperwork

• Financial or property-related decisions

• Temporary guardianship or custody agreements

Before calling a notary, make sure the document is prepared and ready for signature. (Notaries cannot draft or advise on the content.)

What Does a Notary Need to Complete the Appointment?

Even in emotional moments, the law is very clear. California notaries must confirm:

• The signer is alert and aware (of who they are, what they’re signing, and why)

• The signer is willing (no pressure, no coercion)

• The signer has a valid ID (like a driver's license, passport, or ID card)

If the person is unable to communicate clearly, appears sedated, or cannot provide proper ID, the notarization may not be legally possible. That’s not about being cold—it’s about protecting their rights. (I may ask to speak privately with the signer, if feasible, to ensure there is no coercion and the signer is not under duress.)

How I Approach These Appointments

Every situation is different. But here’s what you can expect from me:

• Kindness and patience. I won’t rush. I listen. I adapt.

• Clear communication. I’ll walk you through each step so you understand what’s happening.

• Respect for the space. I follow all facility rules and respect the patient’s dignity.

• Privacy and professionalism. Your business stays your business.

I understand the emotional weight these moments carry. I’ve sat beside hospital beds. I’ve met people at their most vulnerable. I know the courage it takes to make these decisions—and to follow through with them.

Final Thought

If you’re here because someone you love is sick or struggling, I want you to know: you’re not alone. This kind of planning isn’t easy, but it is powerful. It protects your loved one’s voice, choices, and peace of mind.

If you need help navigating a notarization in a hospital, care facility, or hospice environment, I’m here to assist with empathy, clarity, and care.

You bring the heart. I’ll bring the seal.

—Yuriko L. Jacobs

Commissioned Notary Public and Loan Signing Agent

Paladin Notary LLC – A notary you can trust, by oath and seal