Hiring a New Notary: What to Look For

Notarizing important documents is serious business. While experience is valuable, a new notary can still provide excellent service—sometimes with extra attention and enthusiasm. The key is knowing what to look for to ensure your documents are handled correctly.

1. Proper Certification and Licensing

Even if a notary is new, they should have completed all required training, exams, and background checks in your state. Verify their commission is active and up-to-date—this ensures they are legally authorized to notarize your documents.

2. Professionalism and Attention to Detail

New notaries often go the extra mile to ensure everything is done correctly. Look for signs of professionalism: punctuality, clear communication, and a willingness to answer questions. A conscientious new notary will carefully follow all protocols.

3. Understanding of Protocol

Protocols like making separate journal entries for each notarization and properly verifying IDs are non-negotiable. Even as a beginner, a notary should be confident in these procedures. Don’t hesitate to ask how they handle these steps—it’s a sign of competence.

4. Tools and Preparedness

A new notary should have all the necessary tools: journal, stamp/seal, and any technology if offering mobile or hybrid services. Being prepared reflects commitment and professionalism, regardless of experience level.

5. References and Reviews

Even if the notary is new, they may have client or mentor references. Checking testimonials or feedback can give you confidence in their reliability and approach.

6. Willingness to Learn and Adapt

One advantage of hiring a new notary is that they’re often eager to provide excellent service and learn from each appointment. Look for someone who takes your documents seriously and is open to guidance or clarification when needed.

Bottom line: Experience matters, but it’s not everything. A properly certified, professional, and conscientious new notary can provide secure, accurate, and reliable service. Ask questions, look for attention to detail, and trust your instincts—sometimes enthusiasm and diligence make a new notary the perfect choice.